Finding misplaced utility and facility related invoices…fast
Posted by Todd Calman on Mon, Nov 29, 2010 @ 03:27 PM
Have you ever been asked by your boss to immediately provide an invoice, that you just can't seem to put your fingers on?
Recently, Toshiba Business Solutions reported that it costs businesses $120 on average to find a misplaced document.
Holy cow! I can understand while working in an office mired in paper and manual work, it's no surprise that files can get misplaced, lost or coffee spilled on them. The distraction of being taken away from your job hunting for records on a crowded desk, overflowing filing cabinets and offsite storage can be a waste of time, money and space. Has there ever been a study on the cost of FRUSTRATION?
When you consider the $120 “unnecessary” cost is JUST for finding a document, imagine what the overall procure-to-pay (P2P) for utility and facility expenses must be? Is it really possible that the cost to find an electric bill is more than receiving and paying it? Organizations can easily automate these processes and drive down cost by electronically receiving, sharing, storing and paying these utility documents.
So the next time your boss needs a utility bill from you for a report on spend analysis, will you have to walk around the office hunting, begging and praying you can find it or will you have it safely stored for immediate retrieval?